Self-Identification of Demographic Information

Georgetown University strongly encourages employees to identify their gender, race, ethnicity, disability, and veteran status in the Georgetown Management System (GMS). In order to do so, you need to understand the following information and provide the answers to the following questions in GMS.

You may access GMS through the following link:  After clicking on the link, log in using your NetID and password.  Once in GMS, click on the “Personal” worklet, and then the “Personal Information” tab. There, you will be able to review and update your demographic information. To make changes to your information, click on the “Edit” button.

Note to Student Workers: Student workers, including undergraduate student workers and graduate stipend recipients, should not complete any fields in the Personal Information screen in GMS.

Questions and Concerns: 
  • For questions regarding GMS, please refer to the Need Help? section on the GMS webiste.
    • In the Employee Self Service section there is an Employee Quick Reference Guide which provides step-by-step instructions on completing common GMS tasks.
  • For technical assistance or help with your NetID and Password, please contact the University Information Services (UIS) help desk at 202-687-4949 or For additional assistance with your NetID and Password, please refer to UIS's website:

Gender, Ethnicity, & Race

As a federal contractor, Georgetown University is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, Georgetown University invites employees to voluntarily self-identify their gender, ethnicity, and race. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual. Georgetown University is an Equal Opportunity and Affirmative Action Employer. Georgetown University strongly encourages employees to participate in this voluntary survey to assist us in meeting our federal compliance obligations.

  • Gender: In the Gender field, please indicate Female or Male.
  • Hispanic or Latino: In the Hispanic or Latino field, please check the box if you consider yourself to be Hispanic or Latino(a).
  • Ethnicity: In addition to the Hispanic or Latino field, in the Ethnicity field, please select one or more of the categories to describe yourself.

Please note that while designating a Gender is not required as a condition of your employment at Georgetown University, this information is required by health insurance companies. If you plan to enroll in health insurance through Georgetown, be sure to designate your gender to avoid delays in the enrollment process.

Disability and Veteran Status

Consistent with federal law, Georgetown University takes affirmative action to employ and advance in employment qualified individuals with disabilities and certain veterans, and invites any person who has received an offer of employment, believes he or she falls under one of these categories, and would like to be considered under Georgetown’s affirmative action program (including consideration for reasonable accommodation for a disability) to identify himself or herself for this purpose, now or at any time in the future. This data will be used to evaluate the University’s efforts in assuring access, hiring, promotional and equal opportunities to disabled individuals and veterans. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. Information submitted will be treated with appropriate confidentiality and will not be used in a manner inconsistent with federal regulations.


A person with a disability is a person who has a physical or mental impairment that substantially limits one or more major life activities, has a record of such impairment, or is regarded as having such impairment.

In the Disabilities field, please indicate whether you are a person with a disability:

  • Yes, I have a disability (or previously had a disability)
  • No, I don't have a disability
  • I don't wish to answer

If you believe you require a reasonable accommodation for a disability, please contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) for a consultation or visit the IDEAA website at The office is located on Georgetown University’s campus at 37th & O Streets, NW, Suite M36 Darnall Hall, Washington, DC 20057. You may reach the office by phone (202-687-4798), by email (, or you may visit in person.

Military Service

In the Military Service section, add a line for all veteran categories that apply to you (CHOOSE ALL THAT APPLY):

  • Disabled Veteran: A “disabled veteran” is (1) A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or (2) a person who was discharged or released from active duty because of a service-connected disability.
  • Active Duty Wartime or Campaign Badge Veteran: An “active Duty Wartime or Campaign Badge Veteran” is a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • Armed Forces Service Medal Veteran: An “Armed Forces Service Medal Veteran” is a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
  • Recently Separated Veteran: A “Recently Separated Veteran” is any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

Protected veterans may have additional rights under USERRA—the Uniformed Services Employment and Reemployment Rights Act. For more information, call the U.S. Department of Labor's Veterans Employment and Training Service (VETS), toll-free, at 1-866-4-USA-DOL.

Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information provided will be used only in ways that are not inconsistent with the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended.

The information you submit will be kept confidential, except that (i) supervisors and managers may be informed regarding restrictions on the work or duties of disabled veterans, and regarding necessary accommodations; (ii) first aid and safety personnel may be informed, when and to the extent appropriate, if you have a condition that might require emergency treatment; and (iii) Government officials engaged in enforcing laws administered by the Office of Federal Contract Compliance Programs, or enforcing the Americans with Disabilities Act, may be informed.

Citizenship Status

First, click on the Citizenship Status folder: In the Citizenship Status field, indicate your status as a US citizen or non-US citizen:

  • Select your status from the 4 options

If you selected A Lawful Permanent Resident or An Alien Authorized to Work, please do the following:

  • In addition, click on the Country folder and select from the menu your country of citizenship.
  • Select Country (Citizen)

The Citizenship status and Country of Citizenship (for non-US nationals) will appear in the same field on the Personal Information screen. If you are a dual national of the US and another country, please DO NOT enter information on the other country. The information on other countries of citizenship is used only to help with computing the tax obligations of non-US citizens.

Note: If you are a non-US citizen, you MUST contact the Tax Office after completing this form. Please call 202-687-5448 for assistance.

Georgetown University is an Equal Opportunity and Affirmative Action Employer.