Self-Identification of Demographic Information

Georgetown University invites you to self-identify your personal demographic information to help the University fulfill its mission and commitment to achieving a diverse and inclusive workplace. In the Spirit of Georgetown, certain values shape our campus and work culture and exemplify the University’s commitment to diversity and inclusion. Among others, these values include: Community in Diversity; Women and Men for Others; Interreligious Understanding; and Cura Personalis, or Care of Whole the Person.

The information you share will be used to monitor and assess our progress in achieving our diversity and inclusion goals, such as improving our recruiting and hiring practices. Providing this information is voluntary, but we hope you will assist us in our efforts to uphold these values. There will be no negative consequences should you choose not to provide the information.

The information you provide is confidential and will only be used in a manner consistent with applicable law. The information will enable us to report accurate aggregate demographic data upon request by various federal agencies. These federal agencies provide substantial funding to the University, which enables Georgetown to offer financial aid to many of its students and support faculty and researchers engaged in medical and other research endeavors.

We very much appreciate your assistance in helping Georgetown University fulfill its deep and continued commitment to diversity and inclusion.

** Please consider distributing this flyer to promote and champion our efforts **

Georgetown Management System (GMS): 

Georgetown University strongly encourages employees to identify their sex, race, ethnicity, disability, and veteran status in GMS.  To do so, it is essential that you understand and answer the following questions in GMS.

Instructions, Questions & troubleshooting: 

Sex, Race, and Ethnicity

In GMS, please indicate your sex, race, and ethnicity. Please consult these definitions for race and ethnicity categories, provided by the U.S. Department of Education. 

  • Sex:  In the Sex field, please indicate Female, Male, or Not Declared.
  • Hispanic or Latino:  In the Hispanic or Latino field, please check the box if you consider yourself to be Hispanic or Latino(a).
  • Race:  In the Race/Ethnicity field, select one or more of the racial categories that describe you.

Please note that while designating a sex is not required as a condition of your employment at Georgetown University, this information is required by health insurance companies. If you plan to enroll in health insurance through Georgetown, be sure to designate your sex to avoid delays in the enrollment process.

Disability and Veteran Status

Consistent with federal law, Georgetown University takes affirmative action to employ and advance in employment qualified individuals with disabilities and certain veterans, and invites any person who has received an offer of employment, believes they fall under one of these categories, and would like to be considered under Georgetown’s affirmative action program (including consideration for reasonable accommodation for a disability) to identify themselves for this purpose, now or at any time in the future. This data will be used to evaluate the University’s efforts in assuring access, hiring, promotional and equal opportunities to disabled individuals and veterans. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. Information submitted will be treated with appropriate confidentiality and will not be used in a manner inconsistent with federal regulations.

Disability Status

The legal definition of a person with a disability is a person who has a physical or mental impairment that substantially limits one or more major life activities, has a record of such impairment, or is regarded as having such impairment.

Please self-identify your disability status by completing the Voluntary Self-Identification of Disability Form in GMS.  Please consult the Self Identification of Disability Status in GMS job aid for assistance.

Veteran Status

As a government contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake. Additionally, the University is required to submit a report to the United States Department of Labor each year identifying the number of our employees belonging to each specified “protected veteran” category. If you believe you belong to any of the categories of protected veterans listed below, please indicate by checking the appropriate box(es) in GMS.

  • Disabled Veteran: A “disabled veteran” is (1) A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or (2) a person who was discharged or released from active duty because of a service-connected disability.
  • Active Duty Wartime or Campaign Badge Veteran: An “active Duty Wartime or Campaign Badge Veteran” is a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • Armed Forces Service Medal Veteran: An “Armed Forces Service Medal Veteran” is a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
  • Recently Separated Veteran: A “Recently Separated Veteran” is any veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval, or air service.

The information you submit will be kept confidential, except that (i) supervisors and managers may be informed regarding restrictions on the work or duties of disabled veterans, and regarding necessary accommodations; (ii) first aid and safety personnel may be informed, when and to the extent appropriate, if you have a condition that might require emergency treatment; and (iii) Government officials engaged in enforcing laws administered by the Office of Federal Contract Compliance Programs, or enforcing the Americans with Disabilities Act, may be informed.

Protected veterans may have additional rights under USERRA—the Uniformed Services Employment and Reemployment Rights Act. For more information, call the U.S. Department of Labor’s Veterans Employment and Training Service (VETS), toll-free, at 1-866-4-USA-DOL.

Request for Reasonable Accommodation

If you are a qualified individual with a disability and need reasonable accommodation, please consult the University’s Procedures for Requesting Reasonable Accommodations for Disabilities, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Frequently Asked Questions
 

Why is the University inviting me to self-identify my demographic information?

Georgetown University receives substantial federal financial assistance for research projects, student financial aid programs, and other related matters. We are a federal contractor and are subject to governmental recordkeeping and reporting requirements for the United States Department of Labor, United States Department of Education, and the administration of civil rights laws and regulations. Whenever our faculty and research teams submit applications for grant funding or receive funds for research, the University is expected to complete Assurances of Compliance forms and provide aggregate demographic data on our workforce and student body. Therefore, we must always be prepared to provide such data upon request by federal agencies. Our continued accreditation, receipt of financial aid, and research funding, for example, depend on the accuracy of these reports. This is a very important initiative for the University and we are counting on you to help us.

How does Georgetown University use my information?

The information you provide will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will be indicated in aggregate form. No one will be identified by name.

Do I have to self-identify?

Although submission of this information is voluntary and your declination will not result in any negative consequence, your participation is encouraged. If you do not self-identify this information, the Office of Federal Contract Compliance Programs of the United States Department of Labor expects the University to make a visual identification of your race/ethnicity. The University welcomes your participation and input so that it can monitor and assess its progress towards its diversity and inclusion goals, such as strengthening its recruiting, hiring, and retention efforts.  

Do I have to self-identify again if I’ve already done so before?

Even if you have self-identified your demographic information previously, either as an applicant or as an employee, please take a moment to review, and update as necessary, your information in GMS. Doing so ensures that we have the most up-to-date and accurate information.

Georgetown University is an Equal Opportunity & Affirmative Action Employer