Self-Identification of Demographic Information

Georgetown University invites you to self-identify your personal demographic information to help the University fulfill its mission and commitment to achieving a diverse and inclusive workplace. In the Spirit of Georgetown, certain values shape our campus and work culture and exemplify the University’s commitment to diversity and inclusion. Among others, these values include: Community in Diversity; Women and Men for Others; Interreligious Understanding; and Cura Personalis, or Care of Whole the Person.

The information you share will be used to monitor and assess our progress in achieving our diversity and inclusion goals, such as improving our recruiting and hiring practices. Providing this information is voluntary, but we hope you will assist us in our efforts to uphold these values.

The information you provide is confidential and will enable us to report accurate aggregate demographic data upon request by various federal agencies. These federal agencies provide substantial funding to the University, which enables Georgetown to offer financial aid to many of its students and support faculty and researchers engaged in medical and other research endeavors.

We very much appreciate your assistance in helping Georgetown University fulfill its deep and continued commitment to diversity and inclusion.

Georgetown Management System (GMS): 

Georgetown University strongly encourages employees to identify their gender, race, ethnicity, disability, and veteran status in the Georgetown Management System (GMS). In order to do so, you need to understand the following information and provide answers to the following questions in GMS.

You may access GMS through the following link: http://gms.georgetown.edu/.  Once in GMS, click on the “Personal Information” Worklet and then the “Personal Information” tab.  There, you will be able to review and update your demographic information. To make changes to your information, click the “Edit” button. 

** Student workers, including undergraduate student workers and graduate stipend recipients, should not complete any fields in the Personal Information screen in GMS

Instructions, Questions & troubleshooting: 

  • For instructions on updating your demographic information in GMS, please click here.  

  • For  instructions on completing common GMS tasks, please refer to the Employee Quick Reference Guide located on the Employee Self Service section of the GMS website. 

  • For general questions regarding GMS, please refer to the Need Help? section on the GMS website.

  • For technical assistance or help with your NetID and Password, please contact the University Information Services (UIS) help desk at 202-687-4949 or email help@georgetown.edu. For additional assistance with your NetID and Password, please refer to UIS’s website.

community in Diversity:  How can I assist? 

We welcome the assistance of Managers and Departmental Administrators in encouraging employees to confidentially self-identify their gender, race, ethnicity, disability, and veteran status in GMS.

** Please distribute this flyer to promote and champion our efforts **

Gender, Race & Ethnicity

In GMS, please indicate the following. For race and ethnicity definitions, click here. 

  • Gender:  In the Gender field, please indicate Female, Male, or Not Declared.
  • Hispanic or Latino:  In the Hispanic or Latino field, please check the box if you consider yourself to be Hispanic or Latino(a).
  • Race:  In the Race/Ethnicity field, select one or more of the racial categories that describe you.

Please note that while designating a Gender is not required as a condition of your employment at Georgetown University, this information is required by health insurance companies. If you plan to enroll in health insurance through Georgetown, be sure to designate your gender to avoid delays in the enrollment process.

Disability & Veteran Status

Consistent with federal law, Georgetown University takes affirmative action to employ and advance in employment qualified individuals with disabilities and certain veterans, and invites any person who has received an offer of employment, believes he or she falls under one of these categories, and would like to be considered under Georgetown’s affirmative action program (including consideration for reasonable accommodation for a disability) to identify himself or herself for this purpose, now or at any time in the future. This data will be used to evaluate the University’s efforts in assuring access, hiring, promotional and equal opportunities to disabled individuals and veterans. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. Information submitted will be treated with appropriate confidentiality and will not be used in a manner inconsistent with federal regulations.

Disability Status

A person with a disability is a person who has a physical or mental impairment that substantially limits one or more major life activities, has a record of such impairment, or is regarded as having such impairment.

Please self-identify your disability status by completing the Voluntary Self-Identification of Disability Form in GMS.  For directions on how to access and complete this form, click here and review the Disability Status instructions. 

Veteran Status

As a Government contractor subject to VEVRAA, we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake. Additionally, the University is required to submit a report to the United States Department of Labor each year identifying the number of our employees belonging to each specified “protected veteran” category. If you believe you belong to any of the categories of protected veterans listed below, please indicate by checking the appropriate box(es) in GMS.

  • Disabled Veteran: A “disabled veteran” is (1) A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or (2) a person who was discharged or released from active duty because of a service-connected disability.
  • Active Duty Wartime or Campaign Badge Veteran: An “active Duty Wartime or Campaign Badge Veteran” is a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • Armed Forces Service Medal Veteran: An “Armed Forces Service Medal Veteran” is a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
  • Recently Separated Veteran: A “Recently Separated Veteran” is any veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval, or air service.

The information you submit will be kept confidential, except that (i) supervisors and managers may be informed regarding restrictions on the work or duties of disabled veterans, and regarding necessary accommodations; (ii) first aid and safety personnel may be informed, when and to the extent appropriate, if you have a condition that might require emergency treatment; and (iii) Government officials engaged in enforcing laws administered by the Office of Federal Contract Compliance Programs, or enforcing the Americans with Disabilities Act, may be informed.

Protected veterans may have additional rights under USERRA—the Uniformed Services Employment and Reemployment Rights Act. For more information, call the U.S. Department of Labor’s Veterans Employment and Training Service (VETS), toll-free, at 1-866-4-USA-DOL.

Request for Reasonable Accommodation

If you are a qualified individual with a disability and need a reasonable accommodation, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Citizenship Status

First, click on the Citizenship Status folder: In the Citizenship Status field, indicate your status as a US citizen or non-US citizen:

  • Select your status from the 4 options.

If you selected A Lawful Permanent Resident or An Alien Authorized to Work, please do the following:

  • In addition, click on the Country folder and select from the menu your country of citizenship.
  • Select Country (Citizen).

The Citizenship status and Country of Citizenship (for non-US nationals) will appear in the same field on the Personal Information screen. If you are a dual national of the US and another country, please DO NOT enter information on the other country. The information on other countries of citizenship is used only to help with computing the tax obligations of non-US citizens.

Note: If you are a non-US citizen, you MUST contact the Tax Office after completing this form. Please call 202-687-5448 for assistance.

Frequently Asked Questions
 

How do I self-identify my demographic information?

You may self-identify your demographic information in the Georgetown Management System (GMS).  To access GMS, use the following link:  https://gms.georgetown.edu.  For instructions on how to review and update your personal information, please refer to the Training section of the GMS website and under the  Employee Self Service tab select “Instructions to Update Personal Information and Work Contact Information.”  For technical assistance or help with your NetID and Password, please contact the University Information Services (UIS) help desk at 202-687-4949 or email help@georgetown.edu.

Why is the University asking me to self-identify my demographic information?

Georgetown University receives substantial federal financial assistance for research projects, student financial aid programs, and other related matters. We are a federal contractor and are subject to governmental recordkeeping and reporting requirements for the United States Department of Labor, United States Department of Education, and the administration of civil rights laws and regulations. Whenever our faculty and research teams submit applications for grant funding or receives funds for research, the University is expected to complete Assurances of Compliance forms and provide aggregate demographic data on our workforce and student body. Therefore, we must always be prepared to provide such data upon request by federal agencies. Our continued accreditation, receipt of financial aid, and research funding, for example, depend on the accuracy of these reports. This is a very important initiative for the University and we are counting on you to help us.

How does Georgetown University use my information?

The information you provide will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will be indicated in aggregate form. No one will be identified by name.

Do I have to self-identify?

Although submission of this information is voluntary and your declination will not result in any negative consequence, your participation is encouraged. If you do not self-identify this information, the Office of Federal Contract Compliance Programs of the United States Department of Labor expects the University to make a visual identification of your race/ethnicity. The University welcomes your participation and input so that it can monitor and assess its progress towards its diversity and inclusion goals, such as strengthening its recruiting, hiring, and retention efforts.  

Do I have to self-identify again if I’ve already done so before?

Even if you have self-identified your demographic information previously, either as an applicant or as an employee, please take a moment to review, and update as necessary, your information in GMS. Doing so ensures that we have the most up-to-date and accurate information.

Georgetown University is an Equal Opportunity & 
Affirmative Action Employer