Faculty Hiring Procedures

It is the goal of Georgetown University and its departments to advertise, recruit vigorously, and employ qualified candidates, particularly minority persons, women, veterans, and persons with disabilities. This effort upholds the University’s Affirmative Action Plan as well as the requirements of the Department of Labor’s Office of Federal Contract Compliance Programs.

At the beginning of each search for full-time faculty and faculty research positions, the departmental representative must submit Part 1 of the Affirmative Action Recruitment Report. This document provides evidence of a strong recruitment plan which emphasizes the cultivation of an extensive and diverse applicant pool. IDEAA will review this report in order to assist the department in identifying any additional measures needed to achieve this end.

At the conclusion of each search for full-time faculty and faculty research positions, the departmental representative must submit Part 2 of the Affirmative Action Recruitment Report. This report is used to review the search and selection process, and shall indicate specifically any action which differs from the recruitment plan submitted in Part I of the Affirmative Action Recruitment Report.

All applicants applying for vacant full-time faculty and faculty research positions should be asked to voluntarily complete the Confidential Applicant Flow form (CAF). The Search Committee shall forward a Confidential Applicant Flow form via email or by mail with return envelope to each applicant. Section I of the CAF must be completed by the Academic departments and units prior to disseminating the CAF to applicants. This section must be completed specific to each position vacancy for which they are searching. The CAF should be sent to each person who applies to the position.

Please refrain from printing the CAF form out in mass quantities or saving the document to your hard drive, as the form is updated regularly to reflect frequent regulatory changes. Academic departments should be advised to print the CAF directly from this website when they begin a new search.

Recruitment for faculty and staff positions:

The following language should be used in all advertising for faculty and staff positions. Please note that the first sentence is required and the second sentence is optional for placement in all advertisements for employment:

"Georgetown University is an Equal Opportunity, Affirmative Action employer fully dedicated to achieving a diverse faculty and staff. All qualified candidates are encouraged to apply and will receive consideration for employment without regard to race, sex, sexual orientation, age, religion, national origin, marital status, veteran status, disability or other categories protected by law."


** Note: IDEAA has updated its faculty recruitment procedures. Please access the new forms using the links below. Also, for your convenience, please reference our new FAQ section below. **


Policy and Procedure:

Faculty Recruitment Policy and Procedures

Forms: (NEW!)

  • Updated 8/6/2012

Affirmative Action Recruitment Report: Part 1

Affirmative Action Recruitment Report: Part 2

Confidential Applicant Flow form (CAF)

Frequently Asked Questions: (NEW!)

FAQ - Georgetown Management System (transition to GMS)

  • Find GMS job profile names & codes here
  • Updated 6/27/2012

FAQ - Affirmative Action Recruitment Report: Part 1

FAQ - Affirmative Action Recruitment Report: Part 2

FAQ - Confidential Applicant Flow form (CAF)

Additional Resources:

Interview Questions and Inquiry Guide

CAF Sample Letter